GALogbook Help

1. System purpose

GALogbook is designed to convert, organize, and maintain aircraft records in a searchable digital format while preserving the connection to the paper logbook.

Using the smart scan app and digital entry forms, users can create new entries, scan and upload newly written logbook pages, maintain supporting records alongside the aircraft history, review converted text before keeping it as part of the digital record, and print approved entries onto peel-and-stick labels for placement into the paper logbook.

This allows the user to maintain both a paper record and a digital backup going forward.

2. Getting started

Users can begin in one of two ways:

Option 1 — Sign up with an aircraft

If the user signs up with an aircraft, the system uses the FAA database, based on the aircraft registration / tail number, to populate the aircraft record and prefill much of the user profile from the registered owner information.

Option 2 — Sign up without an aircraft

The user can also create an account using their own information first and add an aircraft later.

After signup, the user adds an aircraft if needed, installs the scanner app, and begins scanning records.

Record workflow

1. Sign Up

Create an account either by signing up with an aircraft or by signing up first and adding an aircraft later.

2. Add Aircraft

If the aircraft was not added during signup, add it after account creation so records can be assigned to the correct aircraft.

3. Install Scanner App

Install the scanner app to begin capturing existing paper logbooks and supporting records.

4. Scan

Use the scanner app to capture existing paper logbooks and supporting records.

5. Upload

Upload records through the guided process and assign them to the correct aircraft.

6. Convert

Our AI technology converts handwritten logbook pages into readable digital text for review.

7. Seal

Each digital entry is time-stamped and cryptographically sealed as part of the record history.

8. Print and / or Store

Print peel-and-stick labels for paper logbooks and / or retain the entry as part of the digital archive.

3. Dashboard and section workflow

The Dashboard is the main operating view after login. It is intended to be the starting point for routine use and the fastest way to continue where you left off.

From the Dashboard, each aircraft can be opened into the appropriate working section, including:

• Airframe
• Engine
• Propeller
• Receipts
• Open Logbooks
• Scanner App

For aircraft with multiple engines or propellers, component records should be reviewed under the correct side or position so the record stays associated with the correct component.

4. Scanner app use

The scanner app is intended for field capture and direct upload. The typical use case is to capture pages on the device, assign them to the correct aircraft and target, upload them, and then complete the detailed review on the website.

Recommended scanner workflow

1. Open the Scanner App page and install the Android app.
2. Log in with the same account used on the website.
3. Select the aircraft before scanning.
4. Select the correct target before upload.
5. Capture the page or pages clearly.
6. Confirm each page before upload.
7. Complete the review on the website in the correct section.

Scanner review standards

• Keep the full page in frame.
• Make sure signatures, certificate numbers, and return-to-service language are visible where applicable.
• Avoid glare, shadowing, and soft focus.
• Keep continuation pages together.
• Do not rely on a poor scan when a clean rescan can be made.

5. Logbooks

GALogbook separates logbooks by aircraft and component so records remain organized in the correct section.

• Airframe logbook
• Engine logbook
• Propeller logbook
• Left and right engine sections where applicable
• Left and right propeller sections where applicable

Working view vs. read view

The component pages are where users typically work on records, review entries, and continue updates within the correct section. The Open Logbooks view is better suited for reading through the digital record as a continuous logbook rather than working entry by entry.

6. Receipts and supporting records

Receipts are not meant to be general file storage. They are intended to keep supporting parts and vendor documentation tied to the aircraft in an organized way. This can include receipts, packing slips, certificates, release paperwork, and related records.

Receipt workflow

1. Open the Receipts section for the aircraft.
2. Upload the receipt or supporting document.
3. Review the extracted or entered information.
4. Open the original file when needed during review.
5. Run AI receipt prefill where appropriate.
6. Save the finalized receipt record to the aircraft.

Receipt fields that should be reviewed carefully

• Vendor
• Receipt date
• Short description
• Part number
• Serial number
• Quantity
• Order number
• PO number
• Certificate or release number
• Notes and supporting remarks

7. Multi-page entries and document handling

One logbook entry or one supporting document may continue across more than one page. When that happens, all pages for that record should be kept together.

The last page may contain the signature, the certificate information, the return-to-service statement, or the closing portion of the work description. Final review should not assume that all critical information appears on the first page.

8. Review standards before final approval

Before a record is finalized, confirm that:

• It is assigned to the correct aircraft.
• It is in the correct section.
• The source file is readable.
• All pages for the same record are included.
• Dates, time values, names, and certificate information are accurate.
• For receipts, vendor and part information has been checked against the source document.

Operational shortcuts

Typical use cases

Adding new records from the field

Use the scanner app for capture, then complete review and final placement on the website.

Working on an existing aircraft

Start from the Dashboard and open the aircraft section that matches the record type you are updating.

Reviewing supporting parts documentation

Use the Receipts section for documents tied to parts, vendor paperwork, and supporting records.

Reading the digital logbooks

Use Open Logbooks when the goal is to review the record in reading order rather than work within a single component page.

Common questions